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Top 12 Best Scanners For Scanning Receipts In 2023

Gretchen Rubin
  Feb 5, 2023 12:36 AM

The right scanner can make short work of even the trickiest receipts.

Businesses that want to streamline their accounting procedures should prioritize the transmission and storage of digital receipts. With the rise of remote workers, it has become increasingly inconvenient to submit expense reports by mailing paper copies of receipts back and forth. Receipt storage can be a headache for home- and small-office operations since thermal paper deteriorates quickly.

A receipt scanner can help you and your business keep better records, but not all scanners are made equal. Keep reading to learn what features to seek for and why the best scanner for receipts is better than other document digitalization tools.


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Last update on 2023-02-05 / Affiliate links / Images, Product Titles, and Product Highlights from Amazon Product Advertising API


Buying Guide

High-resolution scanning built for receipt paper

Receipts provide unique challenges when attempting to scan them. There are many receipts that are printed on thermal paper, which can soon fade and degrade if not cared for properly. A high-quality receipt scanner should produce a digital copy that is virtually indistinguishable from the paper original. This way, you can make sure you're getting an exact duplicate of the receipt, even if it's a little hard to read, when you scan it.

 

Finding a receipt scanner that has high enough optical resolution is essential. When scanning multiple receipts at once, it's important to strike a balance between file size and image quality. The basic minimum image quality you should expect from a scanner is 150 dots per linear inch (dpi), with 300 dpi providing the optimal balance between quality and file size.

Companion software for sorting receipts

While it's helpful to have digital copies of your receipts, the time saved may be offset by the effort required to give each scan a unique name, categorize it, and file it away. In addition to being able to scan documents, the bundled software for many scanners also allows for simple network integration, making it ideal for processing huge numbers of documents in both the home and workplace.

 

If there is bundled software, make careful to evaluate its feature set to see if it meets your requirements. If you intend to install the included software on many devices or grant other users on your network access to it, you should also verify the number of licenses authorized by your purchase.

Feeder

A feeder is not standard equipment for scanners. If you need to scan multiple documents at once, this is a useful option. While feeders have size restrictions, they can usually handle several document types.

Speed

The speed of the scanner is crucial, since no one wants to waste time waiting for it to process the receipts. Choose a scanner that can handle the volume of work you intend to give it.

File Export

Scanning your documents and receipts indicates a desire to compile and perhaps distribute the information contained therein. Therefore, you may wish to have more than simply the PDF format available. Some scanners provide an option to export data to a CSV file, which can then be used with spreadsheet programs like Excel or with specialized document management and receipt scanning applications.

Connectivity

In order to connect to a computer, nearly all gadgets now feature MicroUSB ports. When you simply have one gadget in mind, this is a good option. However, if you intend to utilize the scanner with a wide variety of other gadgets, you may want to invest in one that supports wireless networking.

File Backup

Some devices support external storage via MicroSD card or USB flash drive. These storages allow scans to be saved immediately and then transmitted to a computer.

 

A MicroUSB cable is included with the vast majority of devices, allowing for instantaneous file transfer to a computer. Wireless LAN (Wi-Fi) connectivity, however, is standard on certain newer models, allowing for data to be sent without the need for cables. Pick the one that best fits you.

FAQS

How can I scan receipts quickly?

A wide variety of scanners and organizers for paper and digital receipts can be purchased today. Ingenious little gadgets called "receipt scanners" can read the barcode on your receipt, transcribe the pertinent information, and save it in a database for future use.

 

However, there are apps for smartphones that, while not ideal, get the job done.

I scan receipts for tax purposes?

If your receipts aren't in order, you could find up paying more in taxes than necessary. If you are audited and don't have access to your secondary accounts, you're in deep danger.

Receipts can be useful resources, so scanning and filing them is a good idea. A Receipt Scanner is a specialized equipment designed to make scanning and filing paper receipts simpler. It's a convenient way to scan and store receipts for later use during tax season.

What’s the best way to track business receipts?

The best method of managing receipts for most small firms is digitizing them. You can avoid ever losing a receipt again by taking a picture of it and storing it in a safe location online. (It's a common misconception that electronic receipts can't be lost in the wash, whereas in fact paper receipts are easily lost in the pocket or laundry).

In addition to archiving your receipts, document scanners and trackers like Expensify and Shoeboxed also classify them for you. The right receipt software makes it possible to locate a receipt in the time it takes to enter the date.

What is the best app for scanning receipts?

The greatest app for receipts is totally context dependent. It's likely that Zoho Expense or Expensify would be the ideal receipt software for your business if you have a high volume of expenses, frequently use corporate cards, and require quick employee reimbursement choices. However, if you need assistance scanning a box full of old receipts and other paper records, Shoeboxed might be a better option.

Only you can pick which receipt tracker is ideal for your company, but we believe the eight we've mentioned here are your best bets.

Is there a better receipt scanner app on IOS or Android?

Although there are several scanner apps for both iOS and Android, nothing beats having a dedicated scanner. The same standard of quality is simply not available. Scaning takes significantly more time as well.

Unfortunately, even if they include OCR capabilities, most scanning apps fall short of expectations.

Which receipt scanners are compatible with QuickBooks?

Most of these scanners are QuickBooks-compatible, allowing you to easily transfer your receipt data. The Fujitsu ScanSnap IX500 and the NeatReceipts Premium Portable Mobile Scanner are two scanners that perform admirably with QuickBooks Online's built-in access.

However, even if yours doesn't, importing OCR results into QuickBooks is a breeze.

Conclusion

We trust that you'll be able to use this data to zero in on the best receipt scanner for your needs. The aforementioned requirements are exhaustive. As a result, you'll have less to think about.

 


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